Hire of public open space
COVID -19 UPDATE: Due to the current Government guidelines regarding COVID-19, all Events on South Gloucestershire Council Open Space have been cancelled until further notice.
This will be reviewed as the situation develops over the coming months.
If you would like to use a park or public open space for an event or any other organised activity, you will need to apply for permission to do so.
The event organiser is also legally responsible for checking with our licensing team to see if you require a temporary events notice or any other licences. Further information can be found on our Licensing web page: Licensing Act 2003 | South Gloucestershire Council.
How to apply for permission to hire a public open space
Before you complete your event hire form, you must ensure you have read the Hire of Public Open Space Regulations carefully and ensure you understand and comply with the regulations.
Additionally, consider the type of event or activity you are looking to hold and ensure you read the following conditions that are applicable for it:
- Barbecue Guidance
- Bouncy Castle Guidance
- Bowls Regulations (for the hire of bowling greens and pavilions only)
- Fire Management Policy (including forest schools using fire equipment)
- Geocaching Regulations
- Outdoor Learning and Forest Schools
- Parkrun Regulations
- Personal Training Regulations
- Playgroup Regulations
- Warmley Forest Park Visitor Centre – Information and Guidance (for the hire of Warmley Forest Park visitor centre only)
Once you have read the necessary conditions, please complete the Event Hire Form. If you are hiring a public open space for a Park Run please complete the Park Run Hire Form. If you are hiring a public open space for personal training sessions please complete the Personal Training Hire Form.
We will also require a copy of your risk assessment(s). If you do not have one, you can use this Event Risk Assessment Template.
For larger events we will require a site location plan showing an accurate representation of where you intend to place equipment/staging/stalls and more.
Please return the event hire form, a copy of your risk assessment(s) and site location plan (if required) to CommunitySpaces@southglos.gov.uk.
Please ensure that you include all of the essential information required in the application form in order for us to process your application as quickly as possible.
Should your event be being held on a site which has been leased to a third party then they must be consulted prior to South Gloucestershire Council, as they will have their own timetable of events and you will be able to discuss any hire charges with them. In this instance the Leased Site Hire Form must be completed and sent from the Lease holder. South Gloucestershire Council will then if approved, give Landlords approval.
For smaller events, we require a minimum of fifteen working days to process your application.
For larger events we will require up to six weeks to process your application.
We will not begin to process your application until we have received all of the relevant information.
Fees and charges
Your event may be subject to a concessionary fee, for more information please enquire on the below email address.
Please note that the council always reserves the right to charge for reinstatement of the land should the event result in additional costs to the council.
Please follow link to spread sheet showing all events planned for the upcoming month.
This list is updated at the end of each month to shown the upcoming month
For advice or any other queries please contact CommunitySpaces@southglos.gov.uk or call us on 01454 865850.Is there anything wrong with this page?