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Speaking at the Development Management or Strategic Sites Delivery Committee

The officer’s report to the Development Management or Strategic Sites delivery Committees will include a summary of any comments received and take account of these comments. If there are any late comments, received after the committee report has been prepared, officers will summarise and respond to them in an up-date paper issued at the start of the meeting to the committee members.
No, your comments are reported to the Committee anyway and it is up to you whether you attend the Committee meeting. You may decide that, if the officer’s recommendation is in line with your comments there is little point in repeating your views. However, you should be aware that the officer’s recommendations are not always accepted by the Committee.
No. If the officer’s recommendation to the Committee is to approve the proposal you may decide that there is little to add to the report and it is suggested that you do not take up Committee time in repeating the officer’s comments. You should, however, be aware that the officer’s recommendations are not always accepted by Committee. If the recommendation to Committee is refusal you may wish to present your case for approval.
Committee members will have been given a list of speakers before the meeting. Although items are taken in agenda order the Chair will usually move forward those items where an interested person wishes to speak. Your comments must be limited to applications being considered by the Committee at that particular meeting. You can either read a written statement or make a verbal statement to the Committee. If you are reading from a written statement it would be helpful if you could provide a copy of the statement on the day before the meeting.
There is a time limit of 5 minutes for each group of speakers supporting the proposal and 5 minutes for those against the proposal. This ensures a maximum of 10 minutes on any one item on the agenda. Speakers may get together and decide to make a joint case, appointing one representative to speak or different speakers to cover different points. You must not interrupt other speakers or the Committee debate.
The officer’s report to the Councillors will be available for you to read on the Council’s website at least five working days before the Committee meeting.  Please note that not all applications are determined by Committee.
Dates and details of forthcoming meetings together with agenda papers and minutes of previous meetings can be found on our website.
You will need to contact Democratic Services, by noon on the day before the Committee meeting.  For this or any further information about speaking at Committee you should phone (01454) 864425
The Committees generally meet at The Council Chamber, Civic Centre, High Street, Kingswood starting in the afternoon. Final details relating to the venue and start time will be available on the agenda papers five days before the committee meeting.
These will vary with the nature of the proposal and the site but may include:

• Development Plan policies
• Government Guidance
• Case law and previous decisions
• Residential amenity
• Design and layout
• Conservation matters
• Highway safety and traffic.

This will vary from case to case but the following are not considered relevant:

• Matters covered by other laws e.g. alcohol licences
• Private property rights e.g. boundaries or access disputes.
• The developer’s motive
• Possible future development
• Loss of view over other people’s land
• The effect on value of property.

Once the speakers have made their submissions, the discussion of the proposal by Committee members will begin.  There will be no further public speaking rights during the debate by the Committee. Relevant issues raised in the presentations will be addressed by Councillors and officers.
Applicants who make a presentation to Committee suggesting that they will modify their proposal to meet the planning requirements will be invited to submit a new application so that the revised proposals can be properly assessed and interested people can make their views known. The proposal being considered by Committee, however will be determined on the basis of the application as it stands, not as it may be proposed to be modified.
In the event that the committee members resolve to make a decision contrary to the officer recommendation in the published agenda or up-date sheet, then the application will automatically be referred for consideration to the Spatial Planning Committee. This committee will consider the application a fresh before the decision of the Council is finally made and issued. Details of the arrangements will be provided in the event of this occurrence.
If you have any further questions about speaking at committee please contact Democratic Services on (01454) 864425. If you have further queries about the proposal or Officer’s recommendations please contact the Development Management or Major Sites Team by email or by phoning the Customer Contact Centre (01454) 868004

Planning Aid Service: If you need free independent professional Planning advice consider using the Planning Aid Service who can be contacted on 0870 850 9807 or swcw1@planningaid.rtpi.org.uk

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