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Determined admission arrangements 2023/2024

Community and controlled schools – oversubscription criteria

South Gloucestershire Council is the admissions authority for all community and controlled primary and secondary schools.

The oversubscription criteria for all community and controlled schools for the academic year 2023/24 was determined by the Cabinet Member for Schools, Skills and Employment in February 2022. These remain substantively the same as those agreed for 2022/23 and take account of the requirements of the School Admissions Code (September 2021).

Following a period of consultation, the published admission number of the following schools will change from 1 September 2023.

  • Barley Close Primary: decrease from 60 to 30
  • Bowsland Green Primary: decrease from 45 to 30
  • Frenchay CE Primary: increase from 20 to 30
  • Trinity CE Primary: decrease from 20 to 15

Where the admission number has been decreased the reduced number will apply to the intake in Reception and will age through the school over a seven year period.

The increase at Frenchay CE Primary will apply to new applications received for first admission to the Reception class and across the existing year groups from September 2023.

Details of the published admission numbers for all community and controlled schools are contained in the oversubscription criteria.

Coordinated admissions scheme

All local authorities are required, by law, to have in place a scheme each year for coordinating admission arrangements for maintained schools in their area. Co-ordination schemes ensure, as far as is reasonably practicable, that every parent of a child receives one offer of a school place. It is for each authority to decide the scheme that best suits its residents and its schools.

The scheme that applies to all schools in South Gloucestershire was determined by the Cabinet Member for Schools, Skills and Employment in February 2022. Details of the timetable of the admissions process are included in the schemes. The timetables differ for primary and secondary school admissions.

In-year admissions scheme

The In-year admissions scheme applies to all applications from parents/carers for in year admission to schools and academies located in South Gloucestershire. In year admission refers to admission outside of the normal admissions round and parents/carers are advised to read the scheme to ensure that their application is submitted to the relevant admission authority.

Own admission authority schools – voluntary aided and foundation schools, free schools and academies

Voluntary aided schools, foundations schools, free schools and academies are their own admission authorities. The admission arrangements for these schools must be determined by the individual governing body or trust and are available to view on individual school/academy websites. Details of these arrangements will also be included in the council’s composite prospectus published in September 2022.

The table below sets out the admission authority for each type of school in England

Type of school Admission authority
Academies Academy trust
Community schools Local authority
Foundation schools Governing body
Voluntary aided schools Governing body
Voluntary controlled schools Local authority

The relevant area for school admission arrangements

Each local authority is required to define a ‘relevant area’. The relevant area for South Gloucestershire is defined by the council’s administrative boundaries.


Objections to the admission arrangements concerning the admission arrangements for any school can be made to the schools adjudicator. Parents/carers may make an objection to the schools adjudicator through the GOV.UK website. The annual deadline for objections to the arrangements to apply in the academic year 2023/24 is 15 May 2022.

Annual report to the schools adjudicator

Local authorities are required to produce an annual report on admissions for all the schools in their area for which they co-ordinate admissions. This report must contain information about:

  • how local admission arrangements serve the interests of looked after children and previously looked after children, children with disabilities and children with special educational needs
  • the effectiveness of fair access protocols and co-ordination in their area
  • the number and percentage of lodged and upheld parental appeals
  • any other issues the local authority may wish to include

Reports are submitted by local authorities to the Office of the Schools Adjudicator (OSA) by 30 June each year. The OSA then produces its own report setting out its findings from the admissions cases received within the reporting year. These reports are published on the Office of the Schools Adjudicator website.

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