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Determined admission arrangements 2019/2020

Community and controlled schools – oversubscription criteria

South Gloucestershire Council is the admissions authority for all community and controlled primary and secondary schools.

The oversubscription criteria for all community and controlled schools for the academic year 2019-20 was determined by the Cabinet Member for Schools, Skills and Employment in March 2018. These remain substantively the same as those agreed for 2018-19 and take account of the requirements of the School Admissions Code (December 2014). Following a period of consultation, the published admission numbers of the following schools have been increased/decreased for the 2019/20 academy year:

Approved Changes to the Published Admission Numbers to apply in the academic year 2019/20 for community and controlled schools

School Change from 1 September 2019
Alexander Primary School Decreased from 45 to 30
Elm Park Primary School Decreased from 45 to 30
Watermore Primary School Increased from 30 to 60

Note: The reduced number will apply to the intake in Reception and will age through the school over a seven year period.

Details of the published admission numbers for all community and controlled schools are contained in the oversubscription criteria.


Coordinated admissions scheme

All local authorities are required, by law, to have in place a scheme each year for coordinating admission arrangements for maintained schools in their area. Co-ordination schemes ensure, as far as is reasonably practicable, that every parent of a child receives one offer of a school place. It is for each authority to decide the scheme that best suits its residents and its schools.

The scheme that applies to all schools in South Gloucestershire was determined by the Cabinet Member for Schools, Skills and Employment in March 2018. Details of the timetable of the admissions process are included in the schemes. The timetables differ for primary and secondary school admissions.

In-year admissions scheme

The In-year admissions scheme applies to all applications from parents/carers for in year admission to schools and academies located in South Gloucestershire. In year admission refers to admission outside of the normal admissions round and parents/carers are advised to read the scheme to ensure that their application is submitted to the relevant admission authority.

The table below sets out the admission authority for each type of school in England

Type of school Admission authority
Academies Academy trust
Community schools Local authority
Foundation schools Governing body
Voluntary aided schools Governing body
Voluntary controlled schools Local authority

The relevant area for consultation on school admission arrangements

Each local authority is required to define a ‘relevant area’. The relevant area for South Gloucestershire is defined by the council’s administrative boundaries. The relevant area was reviewed for the academic year 2018/19 and was determined after consultation in the autumn 2016.

Own admission authority schools – voluntary aided and foundation schools, free schools and academies

Voluntary aided schools, foundations schools, free schools and academies are their own admission authorities. The admission arrangements for these schools must be determined by the individual governing body or trust and are available to view on individual school/academy websites. Admission arrangements must be determined by 28 February 2018 and sent to the council for publication. Details of these arrangements will also be included in the council’s composite prospectus published in September 2018.


Objections to the admission arrangements concerning the admission arrangements for any school can be made to the schools adjudicator. Parents/carers may make an objection to the schools adjudicator through the GOV.UK website. The annual deadline for objections to the arrangements to apply in the academic year 2019/20 is 15 May 2018.

Annual report to the schools adjudicator

Local authorities are required to produce an annual report on admissions for all the schools in their area for which they co-ordinate admissions. This report must contain information about:

  • how local admission arrangements serve the interests of looked after children and previously looked after children, children with disabilities and children with special educational needs
  • the effectiveness of fair access protocols and co-ordination in their area
  • the number and percentage of lodged and upheld parental appeals
  • any other issues the local authority may wish to include

Reports are submitted by local authorities to the Office of the Schools Adjudicator (OSA) by 30 June each year. The OSA then produces its own report setting out its findings from the admissions cases received within the reporting year. These reports are published on the Office of the Schools Adjudicator website. The annual report submitted by South Gloucestershire Council in July 2017 (for admissions in the September 2017 academic year) is available on this webpage.

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