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Determined admission arrangements 2017/18

Community and controlled schools – oversubscription criteria

South Gloucestershire Council is the admissions authority for all community and controlled primary and secondary schools.

The oversubscription criteria for all community and controlled schools for the academic year 2017-18 was determined by the Children and Young People Committee on 4 March 2016. These remain substantively the same as those agreed for 2016-17 and take account of the requirements of the School Admissions Code (December 2014). The published admission numbers for all community and controlled schools are contained in the oversubscription criteria.

Coordinated admissions scheme

All local authorities are required, by law, to have in place a scheme each year for coordinating admission arrangements for maintained schools in their area. Co-ordination schemes ensure, as far as is reasonably practicable, that every parent of a child receives one offer of a school place.  It is for each authority to decide the scheme that best suits its residents and its schools.

The scheme that applies to all schools in South Gloucestershire was determined by the Children and Young People Committee on 4 March 2016.  Details of the timetable of the admissions process are included in the schemes. The timetables differ for primary and secondary school admissions.

In-year admissions scheme

The In-year admissions scheme applies to all applications from parents/carers for in year admission to schools and academies located in South Gloucestershire. In year admission refers to admission outside of the normal admissions round and parents/carers are advised to read the scheme to ensure that their application is submitted to the relevant admission authority.

The table below sets out the admission authority for each type of school in England

Type of school Admission authority
Academies Academy trust
Community schools Local authority
Foundation schools Governing body
Voluntary aided schools Governing body
Voluntary controlled schools Local authority

The relevant area for consultation on school admission arrangements

Each local authority is required to define a ‘relevant area’. The relevant area for South Gloucestershire is defined by the council’s administrative boundaries. The relevant area is being reviewed for the academic year 2018/19 and will be determined after consultation which is planned to take place in the autumn 2016.

Own admission authority schools – voluntary aided and foundation schools, free schools and academies

Voluntary aided schools, foundations schools, free schools and academies are their own admission authorities. The admission arrangements for these schools must be determined by the individual governing body or trust. Admission arrangements must be determined by 28 February 2016 and sent to the council for publication. Details of these arrangements will be uploaded here as and when they are received.


Objections to the admission arrangements concerning the admission arrangements for any school can be made to the schools adjudicator. Parents/carers may make an objection to the schools adjudicator through the GOV.UK website. The deadline for objections to the arrangements to apply in the academic year 2017/18 is 15 May 2016.

Annual report to the schools adjudicator

Local authorities are required to produce an annual report on admissions for all the schools in their area for which they co-ordinate admissions. This report must contain information about:

  • how local admission arrangements serve the interests of looked after children and previously looked after children, children with disabilities and children with special educational needs
  • the effectiveness of fair access protocols and co-ordination in their area
  • the number and percentage of lodged and upheld parental appeals
  • any other issues the local authority may wish to include

Reports are submitted by local authorities to the Office of the Schools Adjudicator (OSA) by 30 June each year. The OSA then produces its own report setting out its findings from the admissions cases received within the reporting year. These reports are published on the Office of the Schools Adjudicator website. The annual report submitted by South Gloucestershire Council in June 2015 (for admissions in the academic year 2015/16) is available on this webpage.

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