Access to agenda, reports and minutes
Guide to agendas, report and minutes available to the public, and exempt information.
You have a right to view agendas and reports of council, cabinet and public committee meetings. These are usually available five working days before a meeting takes place and can be viewed on our website and at our Thornbury, Kingswood, Yate and Chipping Sodbury offices. Copies will also be available at the time a meeting takes place.
Draft minutes will be available to view as soon as possible after the meeting from democratic services. You can view the final minutes on our website. The final minutes of any meeting form one of the first items on the agenda for the next meeting.
Access to background papers
At the end of each report will be a list of background papers (a document on which the officer has relied in writing the report). You also have the right to view these. To do this, you will need to contact the officer responsible for writing the paper. Their details will be listed at the end of the report.
Access to other documents
You also have rights to other information such as the right to inspect the registers of members interests.
Most paperwork considered by councillors in public meetings is available to the public. However, the law states that certain information may not be put in the public domain – this is known as exempt information. If a report contains exempt information, the writers must explain why, quoting the exempt information paragraphs from the revised Schedule 12A, of Section 100l of the Local Government Act of 1972. There are seven exempt paragraphs shown below:
- information relating to any individual
- information which is likely to reveal the identity of an individual
- information relating to the financial or business affairs of any particular person (including the authority holding that information)
- information relating to any consultations or negotiations or contemplated consultations or negotiations, in connections with any labour relations matter arising between the authority or a minister of the crown and employees of, or office holders under the authority
- information in respect of which a claim to legal professional privilege could be maintained in legal proceedings
- information which reveals that the authority proposes (a) to give under any enactment a notice under or by virtue of which requirements are imposed on a person or (b) to make an order or direction under any enactment
- information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime.