Details of allowances are agreed at an annual council in May every year. For details see 'Council Agenda' (includes minutes) and reports' in the 'Do It now box' opposite and locate the reports and minutes of the May (annual) council meeting. Travel and Dependant Care Allowance
Travel and Dependant Care Allowance may be claimed (at the approved employee rates) for the following:
- All formal meetings which form part of the council's constitution and where the councillor is a member of the body concerned
- Where the councillor is acting as a substitute or where they have been specifically invited to attend
- Where a councillor is attending to speak on an issue on behalf of their constituents
- Attendance at tender opening sessions where required by standing orders
- Councillors' seminars called under the provision of standing orders
- Training activities under the Councillors Development Programme
- Approved external conferences
- Meetings of outside bodies to which appointed
- Attendance by executive councillors or other office holders (like those in receipt of special responsibility allowances) at briefings, meetings or events (either within South Gloucestershire or outwith) in their official capacities and in the furtherance of their official duties and odd jobs
- Travel undertaken by the chair and vice chair in connection with their official duties where council transport is not provided
Subsistence Allowance
Councillors are only eligible to claim Subsistence Allowance where:
- They are required to travel/attend approved meetings outisde the council's area and
- Where the absence exceeds four hours and
- Where the expenditure is not met directly by the council/department and
- Where the councillor necessarily incurs additional expenditure
Where subsistence is claimable, councillors will be reimbursed for their reasonable actual expenditure, subject to the production of receipts.